Privacy Policy for Veridian People

Veridian People is committed to protecting the privacy and security of your personal data. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you interact with our online platform and use our services, which include talent acquisition and recruitment, HR policy and compliance, performance management, employee development, organizational design, compensation and benefits consulting, HR technology implementation, workplace culture transformation, executive coaching, and HR analytics.

We operate in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. By using our site and services, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We collect various types of information to provide and improve our services to you.

1.1 Personal Data You Provide Directly

This includes information you voluntarily submit to us through forms on our site, during consultations, or when you communicate with us. This may include:

• Contact Information: Name, email address, phone number, physical address.
• Professional Information: Resume/CV, cover letter, employment history, educational background, certifications, skills, salary expectations, and other details relevant to talent acquisition and HR consulting services.
• Communication Data: Information you provide when you send us emails, chat messages, or participate in surveys.
• Account Information: If you create an account on our platform, we collect usernames, passwords, and other account-related details.

1.2 Automatically Collected Information

When you visit our site, we may automatically collect certain information about your device and browsing activity:

• Usage Data: IP address, browser type, operating system, referring URLs, pages viewed, time spent on pages, and dates/times of access.
• Cookies and Tracking Technologies: We use cookies and similar technologies to track activity on our service and hold certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

2. How We Use Your Information

We use the collected information for various purposes, primarily to deliver our human resources consulting and talent management services effectively and lawfully:

• To Provide and Maintain Our Services: Including processing applications for roles, delivering HR consulting, and managing performance systems.
• To Communicate with You: Sending service updates, responding to inquiries, and providing information related to our services.
• To Improve Our Site and Services: Analyzing usage patterns to enhance user experience, optimize content, and develop new features.
• For Recruitment and Talent Management: Matching candidates with suitable roles, assessing skills, and facilitating the hiring process.
• For HR Policy and Compliance: Assisting clients with legal and regulatory requirements.
• For Marketing Purposes: With your consent, we may send you information about our services, events, or resources that we believe may be of interest to you.
• To Ensure Security and Prevent Fraud: Protecting our services and users from unauthorized access or illegal activities.
• To Comply with Legal Obligations: Adhering to applicable laws, regulations, and legal processes.

3. Legal Basis for Processing Personal Data (GDPR)

We process your personal data based on the following legal grounds:

• Consent: Where you have given clear consent for us to process your personal data for a specific purpose.
• Contractual Necessity: Where processing is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into a contract (e.g., for talent acquisition services).
• Legal Obligation: Where processing is necessary for compliance with a legal obligation that we are subject to.
• Legitimate Interests: Where processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms.

4. Disclosure of Your Information

We may share your personal information in the following situations:

• With Clients: If you are a candidate, your professional data may be shared with our clients for recruitment purposes, with your explicit consent where required.
• With Service Providers: We may engage third-party companies and individuals to facilitate our service (e.g., IT support, hosting, HR technology platforms, analytical services). These third parties have access to your personal data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
• For Business Transfers: In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company.
• For Legal Reasons: If required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).
• With Your Consent: We may disclose your personal information for any other purpose with your explicit consent.

5. International Data Transfers

Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those from your jurisdiction.

Veridian People will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information, such as reliance on Standard Contractual Clauses or other approved transfer mechanisms.

6. Data Security

The security of your data is paramount to us. We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

7. Your Data Protection Rights (GDPR)

Under GDPR, you have the following rights regarding your personal data:

• The Right to Access: You have the right to request copies of your personal data.
• The Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The Right to Erasure: You have the right to request that we erase your personal data, under certain conditions.
• The Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The Right to Object to Processing: You have the right to object to our processing of your personal data, under certain conditions.
• The Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• The Right to Withdraw Consent: Where processing is based on consent, you have the right to withdraw your consent at any time.

To exercise any of these rights, please contact us using the details provided in the "Contact Us" section below. We will respond to your request within one month.

8. Data Retention

We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy, taking into account our legal and regulatory obligations. We will retain and use your information to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

9. Links to Other Sites

Our service may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

10. Children's Privacy

Our services are not intended for anyone under the age of 16. We do not knowingly collect personally identifiable information from anyone under the age of 16. If you are a parent or guardian and you are aware that your child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

11. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

12. Contact us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Veridian People

14 Fitzwilliam Square East,

Floor 3,

Dublin, County Dublin, D02 X011

Ireland